HR Assistant - Mayfair


City of London

Competitive

ROLE OVERVIEW

We are looking for a competent and confident individual to join our clients HR team, who will gain first-hand experience in a small, close-knit HR team. This role would suit a real forward thinker who is looking to start their career in HR. Organisational skills and the ability to prioritise his/her workload accordingly and meticulous attention to detail is essential. Professional development, including CIPD study, will be supported and advancement in the field of HR is expected.

The HR team is one of the fundamental support functions to the London-based Oil business and developing Exploration and Production business. This is a hybrid role that will require Generalist experience and the ability to perform payroll duties and assist the HR team with an analytical and commercial focus. Relationship management and organisational skills are essential, as is an understanding of how the HR team operates throughout the business.

GENERAL RESPONSIBILITIES

  • Booking health check / specialist consultant appointments for staff
  • Processing and logging invoices
  • Processing monthly credit card statements
  • Providing visa invitation and reference letters as required
  • Driving the move to electronic filing with archiving and desktop folder organization
  • Opening, sorting and distributing post for HR
  • Arranging temporary staff for cover across business support functions, including Reception and PA

WORKDAY RESPONSIBILITIES

  • On a monthly basis, monitoring alerts relating to and sending monthly long service letters for awards and health checks
  • Monitoring end of probation alerts, following up with relevant managers and confirming end of probation (escalating where needed)
  • Managing the Vero background screening process via Workday (escalating where needed)
  • Processing season ticket loan and cycle to work applications
  • Adding starters, leavers and making changes to Workday and legacy systems
  • Absence Partner and HR Administrator security role responsibility

ADMINISTRATION RESPONSBILITIES

  • Drafting terms and conditions of employment, for signature and sending full offer packs to future employees
  • Scheduling 6-monthly graduate progress meetings and bi-annual secretary meetings
  • End of probation, change of terms
  • Assisting with the scheduling of graduate and other training

RECRUITMENT RESPONSBILITIES

  • Assisting in the scheduling of interviews for general recruitment
  • Assisting with the graduate recruitment campaign, including representing the Company at events
  • Managing work experience, including finding roles within the business and sending contracts

KEY COMPETENCIES

  • Ability to work with discretion and understand the importance of confidentiality
  • Delivers every time to high standards – time, quality, efficiency and value
  • Schedules and manages his/her workload and that of others
  • Proactive and communicates in an open and consistent manner
  • Ability to understand HR systems including SAP and Workday
  • Excellent secretarial and administrative skills
  • Good verbal and written communication skills
  • Pleasant telephone manner
  • Organised with excellent attention to detail
  • Ability to ensure a good understanding of any instructions given
  • Confidence to clarify instructions received
  • Educated to A-level standard (or equivalent), as a minimum requirement